Protecting your privacy is important to FemCAD solutions s.r.o. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with applicable data protection laws, in particular Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

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1. Data Controller

The data controller pursuant to Article 4(7) GDPR is:

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FemCAD solutions s.r.o.

Obecní 403

251 62 Louňovice

Czech Republic

IČO: 031 44 941

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Data Protection Contact Person: Jiří Topič

Phone: +420 605 910 050

E-mail: jiri.topic@femcad.com

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2. What Personal Data We Process

We process personal data that you provide to us directly or that we collect in connection with your use of our website and services.

We collect personal data primarily directly from you, or from publicly available sources or third parties, where permitted by law.

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This may include in particular:

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• Identification data (name, surname)
• Contact data (email address, phone number)
• Billing and payment details
• Technical data (IP address, cookies, usage data)
• Photographs from events

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3. Purposes and Legal Bases for Processing

We process personal data only to the extent necessary and for the following purposes:

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Providing personal data is voluntary, but in some cases it is necessary for entering into and fulfilling a contract. Without it, we may not be able to provide our services.

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a) Provision of Services

We process identification and contact data (such as name, email address, and phone number) in order to provide services available through HiStruct applications and to respond to your requests.

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Legal basis: performance of a contract (Art. 6(1)(b) GDPR).

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b) Direct Marketing (Newsletters)

We may process your email address for the purpose of sending newsletters and commercial communications:

• If you are our customer: based on our legitimate interest (Art. 6(1)(f) GDPR), and in accordance with Section 7(3) of Act No. 480/2004, for up to 5 years from your last order or until you object to the processing.
• If you are not a customer: based only on your consent (Art. 6(1)(a) GDPR).

You may unsubscribe at any time via the link included in each email.

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c) Compliance with Legal Obligations

We process billing and transaction data to comply with legal obligations, particularly accounting and tax regulations.

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Legal basis: legal obligation (Art. 6(1)(c) GDPR).

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d) Photographic Documentation (Events)

We may process photographs taken at public events (e.g., training sessions or conferences) for documentation and promotional purposes.

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‍Legal basis: Legitimate interest (Art. 6(1)(f) GDPR).

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You have the right to object to this processing at any time and request the removal of a specific photo in which you appear.

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4. Data Retention

We retain personal data only for as long as necessary for the purposes stated above:

• Contract-related data: for the duration of the contract and up to 3 years thereafter
• Accounting and tax data: up to 10 years as required by law
• Marketing data: up to 5 years or until you withdraw consent or object
• Photographs: for the period necessary for documentation and promotional purposes

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We may retain personal data for longer where required by law or where necessary for the establishment, exercise, or defense of legal claims.

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• IT and hosting service providers
• Marketing service providers (e.g., email distribution tools)
• Accounting and tax service providers
• Public authorities where required by law

Personal data may be shared with:

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We ensure that all recipients comply with applicable data protection regulations.

Personal data may also be shared with service providers, which in some cases may transfer personal data to third countries outside the European Union (particularly the United States).

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‍5. Recipients of Personal Data

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In such cases, we ensure an adequate level of personal data protection through standard contractual clauses approved by the European Commission or, where applicable, on the basis of an adequacy decision (e.g., the EU–US Data Privacy Framework).

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6. Cookies

We use cookies and similar technologies to ensure the proper functioning of our website and to improve user experience.

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Cookies are small text files stored on your device. We use the following types:

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• ‍Necessary cookies – required for the operation of the website
  (used without your consent in accordance with the law)‍
• Analytical cookies – used to analyze website traffic
  (used only with your consent) ‍
• Marketing cookies – used for advertising and tracking purposes
  (used only with your consent)

Non-essential cookies (analytical and marketing) are used only based on your prior consent, which you can grant or withdraw at any time via the cookie banner.

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Cookies are stored for different periods depending on their type and purpose.

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7. Third-Party Content

Our website may include embedded content from third-party services (such as videos, images, or maps, e.g., Google Maps).

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Such content may collect personal data, use cookies, and track your interaction. This processing is governed by the privacy policies of the respective third-party providers.

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Where such content involves analytical or marketing cookies, they will only be used based on your prior consent.

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If personal data is transferred outside the EU as part of these services, appropriate safeguards are applied in accordance with the GDPR (e.g., standard contractual clauses or an adequacy decision).

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8. Your Rights

Under GDPR, you have the following rights:

• right of access to personal data
• right to rectification or erasure
• right to restriction of processing
• right to data portability
• right to object to processing
• right to withdraw consent at any time
• right to lodge a complaint with a supervisory authority

In the Czech Republic, the supervisory authority is the Office for Personal Data Protection.

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There is no automated individual decision-making or profiling within the meaning of Article 22 of the GDPR.

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9. Contact

To exercise your rights or if you have any questions regarding this Privacy Policy, please contact us here or via email: jiri.topic@femcad.com.

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These policies are effective as of 4.5.2026.

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